Productive Meetings
Productive meetings are essential for efficient teamwork and successful project execution. By adhering to a few core principles, teams can transform their time together from a drain on resources into a driver of progress.
Limit the meeting agenda to 1-2 core topics to ensure deep focus and measurable outcomes. A tightly scoped meeting prevents going down rabbit holes and ensures every participant knows exactly what is expected of them regarding the discussion.
Before the meeting starts, clearly articulate the meeting's goal, required outcome, and attendee roles. Everyone should know why they are there and what success looks like by the end of the session.
Utilize Google Meet with the camera on to enhance non-verbal communication and accountability. Seeing facial expressions and body language fosters a more engaged and connected environment.
Connect head to heart by fostering an environment where logic (head) and team dynamics/empathy (heart) are both valued. Encourage open, honest discussion while maintaining mutual respect.
Let RTM's (Regional Training Managers) present their updates or proposed solutions. This practice empowers ownership, encourages preparedness, and creates collaboration.
Start the meeting with an ice breaker or a quick check-in. This simple act helps transition participants out of their previous tasks, focuses their attention, and builds rapport, making difficult conversations easier when they arise.
Deploy the first play before the meeting concludes. This means assigning the immediate next step or action item related to the primary topic while everyone is still aligned. This locks in momentum and ensures the discussion immediately translates into forward motion.